Glenfinnan Viaduct, United Kingdom
How to complete the Travel Approval Form - ANU Law Students

Banner image: Glenfinnan Viaduct, United Kingdom. Photo: Jack Anstey, copyright Unsplash.com

All students and staff travelling outside the ACT must complete a travel approval form. This process enables ANU to monitor the whereabouts of students and staff while away from campus in case of an emergency, and ensures coverage by ANU travel insurance for the duration of the trip.

This form is also used to arrange flights, accommodation, and/or transportation through the University’s preferred travel agent, ATPI, ensuring the ANU community receives the best possible rates for their travel.

Please note that the following instructions are for ANU Law students only, and the travel approval form via the ATPI Travel Hub should be lodged prior booking flights and accommodations.

For the below programs, the travel approval form is completed as part of the program application:

Before starting a travel approval request…

  1. Read and familiarise yourself with the ANU travel handbook and the ANU travel policy.
  2. If you have a pre-existing medical condition, you will need to receive written clearance from a relevant medical practitioner confirming you are fit to travel. Failure to do so may result in ineligibility for, or cancellation of, ANU travel insurance.
  3. Update your Contact Details and Emergency contact details on ANUHub by clicking the 'Personal Data' tile on the homepage or via the pathway: NavBar (compass icon) > Menu > ANUHub > Personal Data > Profile
  4. Determine if a risk assessment is required. A risk assessment is only needed if your travel involves:
    • Travelling to a known high-risk setting. (e.g. Hospitals, residential aged care facilities, correctional facilities)
    • Domestic travel to high-risk location (e.g. areas affected by natural disasters, civil unrest, or identified by the local community as high risk).
    • Travel to undertake fieldwork (e.g. off-campus locations that are outdoors or external to a building/structure; fieldwork includes practical teaching and research activities conducted in the natural environment or community).
    • Travel to vulnerable communities or remote areas.
    • International travel to destinations rated DFAT Level 3 or 4.

If your trip requires a risk assessment, or if you have any questions, please email enquiries.clgp@anu.edu.au with an outline of your activity before submitting your travel approval form. Our office will assist you in arranging the necessary risk assessment.

Any question in relation to ANU Travel Insurance and ANU Travel Policy should be directed to the ANU Insurance Office at insurance.office@anu.edu.au.

 

Private Travels

Please note that under ANU travel insurance, students and staff may include up to 40% private travel as part of their approved ANU business travel, capped at a maximum of seven (7) days. Any private travel exceeding this limit is not covered by ANU insurance, and you will need to arrange your own travel insurance to cover the private travel portion of your trip. For more information, please refer to Personal Travel During Business Travel page.

Completing the form

ATPI Travel Hub Access

First-time student users of the ATPI TravelHub must register by emailing the ANU Travel team at: travelservices@anu.edu.au.

Students and staff experiencing difficulties with the ATPI Travel Hub system can contact the ATPI Digital Team, available Monday to Friday, 8am–6pm.

The first time visiting the ATPI Travel Hub

If a pop-up appears, click on 'Complete Profile'. Alternatively, click on your name on the top bar, right-hand side.

About Me

Review and/or update your name as per your passport details.

Contact Information

Enter your mobile number. This will be used by the provider in case of last-minute changes to your flights.

Travel documents

If you are travelling internationally, we recommend that you add your passport and visa details so that ATPI can book your flights.
Note: this step is optional and can also be completed separately at the time of booking.

Click ‘SAVE'

Quotes

If you wish to get quotes for flights, hotels or car hire, click Research Booking. This information will also be useful when filling out the Expected cost of trip in the travel approval form.

Travel approval form

Click 'Travel Approval'

Click '+ Raise New Request'

Basic Details

Travel Booker and Travel Name: Enter your name

Traveller Type: Student

University ID: Enter your university ID

Supervisor: Nicolas Sylvestre

Trip purpose: enter the purpose of your trip. The most common are:

  • Conference (attendance)
  • Student Placement – Internship/clinic
  • Study tour
  • Other - Moot competitions

Expected cost of trip: Provide an approximate total cost of your trip, including transport, accommodation, and food. You can use the Research Booking option in the main menu to assist with this.
Please note: If you are booking travel through ATPI, your expected costs must match or be slightly higher than the actual amount quoted by the travel agent, even if the Funding Source is Private/Self-Funded

Funding Source: Private/Self-Funded

GLC Code: Self/Private

Approver Groups: Select Domestic or International depending on your trip

  • Domestic trip: Nicole Louise King
  • International: Ryan Goss

Upload files

  • Upload any supporting documents relevant to your application (e.g. conference attendance confirmation, moot competition confirmation).
  • If required, upload your Risk assessment here
  • If you have a pre-existing medical condition, please upload clearance and declaration of their pre-existing medical condition

Additional comments: Enter the reason for your trip.

  • VIS West moot competition.
  • LAWS4268 Community Law Clinic
  • Undertaking an internship in Broome for nine weeks and having a holiday whilst I’m there.

Declarations

  • Read and tick ‘yes’ to the declarations.
  • At Do you need to make arrangements to cover teaching, supervision or administration responsibilities, tick ‘No’.

Click ‘NEXT'

Add Products

This section is where you include your travel details. This information is used for both the travel approval process, and the booking of flights, hotels, etc. by ATPI, and MUST be completed.

Only fill out what is relevant to your trip.

Flights

  • Click the ‘Flights’ tab and the ‘Add Flight’ button.

Personal cars or public transportation (bus)

  • Click the ‘Others’ tab and the button ‘Add Other Requirements’. In the notes section, indicate private car.

Hotel or Car Hire Tabs

  • Complete these sections only if you wish to book hotels or car hire through ATPI. If you plan to book separately, you can skip this step.

Click ‘NEXT'

FBT Travel Diary

Step 1: Enter the very first date, and the very last day of your travels.

  • Start Date: Departure date (e.g. 18-Sep-2025)
  • End Date: Return home date (e.g. 28-Sep 2025)
  • Select whether your trip is domestic or international
 

Step 2: Break down your trip into travel activities (segments)

For insurance purposes, we need to know your point of origin and destination. Your itinerary must include a minimum of 3 activites:

  • Activity 1: Travel (transit day)- Departure date
  • Activity 2: Business (Length of your Internship/ Moot competition / ANU activity)
  • Activity 3: Travel (transit day) - Return home date

Please note that Activity segment dates cannot overlap.

Click 'Add Activity' and enter each segment. Refer to the example below for guidance.

 

Example: How to enter the 3 activities (segments)

Add Activity (Segment 1 – Flight to your destination)

Activity: Travel

Location: Brisbane

Start date: 18-Sep

End date: 18-Sep (1 or 2 days)

Activity details: Flight

Add Activity (Segment 2 – ANU activity part of your trip)

Activity: Business

Location: Brisbane

Start date: 21-Sep

End date: 27-Sep

Activity details: Moot competition

Add Activity (Segment 3 – Return flight to Canberra)

Activity: Travel

Location: Canberra

Start date: 28-Sep

End date: 28-Sep (1 or 2 days)

Activity details: Flight

Please note that Personal travel dates (19 - 20 Aug in the example above) do not need to be entered, as it will be automatically calculated from any dates you have not included in the above segments.

Click ‘NEXT'

Per Diem

Click ‘NEXT'

Request Summary

Review and click ‘SUBMIT'

Approval Process and Bookings

1. Outcomes and Travel Insurance

Once submitted, your form will be sent to the designated approver listed on your application.

  • If further information is required, the form will be returned to you with comments and/or follow-up questions.
  • If approved, you will receive an email confirming the outcome, which also provides you with ANU travel insurance coverage.

If you require a Certificate of Insurance (for example, for visa applications related to international travel), please forward your approval email to insurance.office@anu.edu.au to make the request.

 

2. Booking Flights and Accommodation

ATPI Travel provides ANU staff and students with the best available quotes, including access to corporate rates not offered to the public. However, ANU students who are self-funding their travel (Funding Source: Private/Self-Funded) may choose to book their own accommodation and transport.

  • If you choose to make your own bookings, no further action is required in the ATPI Travel Hub. Please ensure you register with International SOS.
  • If you would like to book flights, accommodation, or both through ATPI:
    1. Log in to the ATPI Travel Hub
    2. Click the Travel Approval tile.
    3. Locate your request on the main page with the status marked Approved.

You will then have two booking options:

  • Book online – A self-service option giving you access to discounted rates. Fees: $9 (domestic) and $22 (international)*.
  • Book offline – Your booking request will be sent to an ATPI travel agent. Fees: $20 (domestic) and $97 (international)*.

*Fees accurate as of September 2025.

 

3. Register with International SOS

International SOS provides world-leading medical, healthcare, and security assistance and is your main point of contact for emergencies while travelling, domestically or internationally. They will also send SMS alerts if there are security threats in the city or country you are visiting.

Before travelling, please register and upload your flight confirmation email online. This service is free for ANU students. While not compulsory, it is strongly recommended.

Note: Students booking via ATPI are automatically registered with International SOS and do not need to complete the steps below.

How to register manually with International SOS:

  1. Go to the International SOS – ANU portal: https://www.internationalsos.com/MasterPortal/default.aspx?membnum=12AGDA915147
  2. Click on MyTrips (located on the right-hand side or at the bottom of the page).
  3. Log in or create a new account.
  4. Forward your flight confirmation email to ANUTravel@itinerary.internationalsos.com.

All information related to University travel can be found here.

Enquiries

College Student and Education Support team

enquiries.clgp@anu.edu.au

(02) 6125 3483