Guidance for Student Placements and International Opportunities

A work intergrated learning placement or an overseas experience will be one of the most rewarding aspects of your time at the ANU College of Law. Aside from having a productive and rewarding experience, it is important to the College that you have a safe one. We require you to read the Guidance for Placements carefully and be aware of some of the risks you might face, how to access your insurance and what you can do to stay safe.

 

Guidance for Law Student Placements and International Experiences

Why these guidelines?

A work integrated learning placement or international opportunity will be one of the most rewarding aspects of your time at the ANU College of Law. They are as exciting as they are varied. In any given year, over 1000 students from the ANU College of Law participate in an off-campus experience including international internships, Global Exchange, offshore mooting competitions, clinical placements, interstate internships, college-led courses and independently arranged study abroad each year. Generally, they pass without incident. Aside from having a productive and rewarding experience, it is important to the College that you have a safe one. As such, we require you to read this document carefully and confirm that you are aware of some of the risks you might face and what you can do to stay safe. Not everything in this document will be applicable to your trip, nor will everything applicable to your trip be in this document. If, for reasons outside of your control, you are unable to complete a placement, we will endeavour to ensure that your academic progress is disrupted as little as possible. Checklist of things to consider, regardless of your destination It is important that you are aware of specific issues relating to your experience, location and nature of your placement or overseas experience. However, there are some things to consider that apply regardless of your destination.

 

DOMESTIC TRAVEL (outside ACT)

  • Complete the ANU Travel Approval Form
    • Refer to the How to complete the ANU Travel Approval Form’ for instructions on how to complete the form.
  • Be aware of your surroundings both in an immediate and general sense.
    • Monitor local media to be aware of anything that may affect your safety.
    • Talk to your host about the local area and anything you should be aware of.
    • Some countries, and most jurisdictions around Australia, have applications that alert you of nearby emergencies, such as bushfires or extreme weather. If one is available for your destination, download it.
  • Ensure that you or other members of your trip (if applicable) remain contactable at all times, by the ANU and by one another.
    • Remember that in emergency situations certain means of communication may be unavailable. Consider alternative means of communication, not simply phone numbers, but ANU email or social media as well.
    • We strongly recommend using web-based applications such as WhatsApp (linked to your mobile number, known by ANU) to send and receive calls and messages.
    • Do not rely on being able to purchase a local SIM card at your destination. It is extremely easy to either forget, continually put off or simply be unable to purchase or activate a SIM. In either case the ANU will not know your new number immediately and will not be able to call you in an emergency.
    • If you are uncomfortable sharing personal contact information with other trip members, please discuss this with the course convenor as soon as possible.

 

INTERNATIONAL TRAVEL

  • Register with Smartraveller and familiarise yourself with your destination.
    • If your destination is rated other than "Exercise normal safety precautions" you must contact the College Student and Education Support team in advance. Smartraveller also provides useful generic advice on a variety of topics for all travellers that you should consult prior to your trip.
  • Ensure you have your ANU Corporate Travel Insurance details handy.
    • You will have access to WorldAware, a travel safety update service provided by the ANU Corporate Travel Insurance Provider – CHUBB. To register an account, you will need to provide the policy number - 01PP528643.
    • If overseas remember to familiarise yourself with the local emergency contact number. This can normally be found on the relevant Smartraveller page under “Where to get help.”
  • Familiarise yourself with the procedures to dial Australia if you are overseas.
    • A useful guide can be found here.
  • Know how to dial emergency services from your destination country.
Australia 000
Brazil 190 - Police
192 - Ambulance
193 - Fire
Canada 911
China 110 - Police
120 - Ambulance
119 - Fire
Europe 112
Hong Kong 999
India 112
Indonesia 110 - Police
118 or 119 - Ambulance
113 - Fire
Japan 110 - Police
119 - Ambulance and Fire
Malaysia 999 - Police and Ambulance
994 -  Fire
New Zealand 111
Singapore 999 - Police
995 - Ambulance and Fire
Thailand 1669 - Police
191 or 991 - Ambulance
199 - Fire
United Kingdom (UK) 999 or 55
United States (USA) 911

 

Insurance

Prior to departure, you will need to complete an ANU Travel Approval Form. All staff/students {on approved travel} are covered by the University’s corporate travel insurance policy. This policy covers domestic travel up to 180 days per trip and overseas travel up to 365 days per trip.

If your placement exceeds these travel thresholds, or your trip includes a private travel component, you must check with the ANU Insurance Office regarding your level of coverage. You may need to 'top up' our corporate travel insurance policy with a private policy at your own expense.

Incidental (private) travel that does not exceed 60% of the approved trip or placement will be covered by the ANU Corporate Travel insurance policy. E.g. if you depart Australia on 1 March and return on 17 March then up to 10 days of the 16 day trip can be for private travel.

It is also strongly recommended that you read the travel insurance policy wording closely and note the terms and exclusion under their travel – for example, loss of electronic equipment will result in a $350 excess, should a claim be made. Not all medical expenses may be covered.

Please review the ANU Insurance and Travel Policy thoroughly so you know what is covered. You must be on approved travel - that which is approved by the delegate in your College - in order to be covered by ANU Insurance. For example, if you wish to study abroad at Kings College in London over the Winter/Summer, the course must be approved to be credited towards your degree, prior to departure.

Please look at the following documents

 

Individual Medical Issues

If you have any relevant medical conditions that may become apparent in stressful contexts on placement, you should ensure that you seek medical advice prior to undertaking a placement. If you have a potentially serious condition (anaphylaxis, insulin dependent diabetes, epilepsy etc.) you must obtain a medical plan signed by your doctor. We recommend that you advise your host of any medical issues that may arise and what to do if it does.

 

Region Specific Medical Issues

If your placement is based overseas you must consult the country specific page of Smartraveller to obtain an overview of the current health risks in that country. You should consult with your GP about what precautions or immunisations may be necessary. You should also familiarise yourself with the legality of bringing certain medications with you to your destination country. Although your placement may not be overseas there may be particular health concerns specific to certain parts of Australia. For example - some areas of Northern Queensland experience periodic outbreaks of dengue fever. If you have concerns, contact your GP. In any remote/rural location you will likely be further from emergency medical assistance than you would be within an urban area. In addition to the above Domestic & Overseas guidelines you should check with your local host for any advice regarding medical availability in that area.

 

Natural Disasters

Some areas will be more susceptible to natural disasters than others will. For domestic destinations, particularly rural and regional areas, please consider the time of year of your placement and relevant climatic conditions.

For international destinations, the relevant Smartraveller page will include reference to any items of concern along with guidance on what to do. You should also discuss these with your host to ensure you understand the proper procedures in the event of a disaster.

 

Political Emergencies

Some areas will be more susceptible to political instability than others. For international destinations, the relevant Smartraveller page will include reference to any items of particular concern along with guidance on what to do. However, like natural disasters, these emergencies can strike with little to no warning. If your destination is rated other than "Exercise normal safety precautions" you must discuss your placement with your convenor.

 

Crime

Crime is a possibility anywhere in the world. Like other risks it is impossible to eliminate entirely, however, there are steps you can take to minimise the worst risks.

  • When possible avoid travelling alone – especially at night or in unfamiliar areas. Let someone else know where you’re going and when you expect to return.
  • Be vigilant about your personal security and possessions in public places and take sensible precautions, like keeping money and valuables out of sight and avoiding unnecessary displays of wealth.
  • Never leave your drink or food unattended or in the care of a stranger.

Consult the relevant Smartraveller page for more tips.

 

Behaviour of Others

Most placements pass without incident however, in certain scenarios, you may feel uncomfortable either with a work colleague’s behaviour or the roles you are being asked to perform. In the first instance, if you are able, you should raise these concerns directly with your host. It is a normal part of professional workplace to discuss issues of concern and seek amicable resolution. The ANU College of Law does not expect you to endure inappropriate situations for the sake of completing your placement. If at any stage during your placement you feel uncomfortable and this is unable to be resolved by your host - contact your Course Convenor or College Student and Education Support team immediately.

 

Student Behaviour

Please ensure you are aware of and adhere to the following:

 

On Your Return

The nature of legal placements means that often you will encounter confronting material. In certain circumstances you may be interacting with clients accused, or convicted, of serious offences. You may be exposed to case materials that contain distressing images or content.

The University Counselling Centre is a free, confidential service available to all currently enrolled ANU students. No referral or Mental Health Treatment Plan from a General Practitioner is required to attend appointments. You can reach out to the centre at any time on 02 6125 2442.

If you did experience something during your placement, even if you did not report it at the time to your convenor, we would still like to hear from you. Please reach out and discuss any items of concern with your convenor or any of the College Student and Education Support team.

 

Helpful Phone Numbers

In an emergency contact local emergency services first.

ANU Insurance Travel Emergency Number Phone: (+61) 02 8907 5995 This is the ANU Corporate Travel Insurance Emergency number provided by CHUBB. Quote our policy number 01PP528643 when contacting them. This number operates 24 hours a day.
Australian Consular Assistance Phone: (+61) 02 6261 3305
(SMS): (+61) 04 2126 9080
 
ANU Counselling Centre Phone: (+61) 02 6125 2442
Email: counselling.centre@anu.edu.au
The University Counselling Centre is a free, confidential service available to all currently enrolled ANU students. No referral or Mental Health Treatment Plan from a General Practitioner is required to attend appointments.
ANU Crisis Line Phone: 1300 050 327
SMS: 0488 884 170
Operated by University Crisis Line, a business unit of Lifeline Direct, the ANU Crisis Line operates outside standard ANU Counselling Service hours for ANU students to speak to someone.
In most countries, 1300 numbers can't be dialled internationally. If the University's Counselling Service is closed at the time and you need support unable to dial through on the 1300 number, send an SMS text message to the crisis line text message service 0488 884 170 and a crisis line member of staff will contact you.
Please note that this service is only available after hours EST in Australia. During business hours, the ANU counselling service can be contacted at counselling.centre@anu.edu.au or +61 2 6125 2442.
ANU Health Services Phone: (+61) 02 6125 3598
Email: health.reception@anu.edu.au
ANU has a fully accredited primary health care facility to provide you with comprehensive health services. Both male and female General Practitioners and Registered Nurses are available for health advice and assistance.
Lifeline Australia Phone: 13 11 14 Lifeline is a national charity providing all Australians experiencing a personal crisis with access to 24 hour crisis support and suicide prevention services
1800 RESPECT Phone: 1800 737 732 Open 24 hours to support people impacted by sexual assault, domestic or family violence and abuse.
ANU Insurance Office Phone: (+61) 02 6125 8734
Email: insurance.office@anu.edu.au
 
ANUSA Phone: (+61) 02 6125 4093
Email: sa.assistance@anu.edu.au
Receive free and confidential information, advice and advocacy from one of our lawyers at ANU Students Association (ANUSA) for undergraduate students.
PARSA Phone: +61 (02) 6125 4187
Email: parsa@anu.edu.au
PARSA offer a range of support services to suit the needs of the ANU postgraduate student community. These include legal services and student assistance.
ANU Dean of Students Phone: (+61) 6125 4184
Email: dean.students@anu.edu.au
Provides confidential, impartial advice and assistance. Advice on formal grievance resolution procedures.

 


 

Student Guide: How to complete the ANU Travel Approval e-Form

Anyone travelling outside the ACT - domestically or internationally - must complete the ANU Travel Approval e-Form. This ensures that the ANU knows the whereabouts of students (and staff) at all times whilst travelling away from Canberra.

Opening the form

 

Completing the form

 

ANU Role
  • Select ‘Student’ from drop down box.
    • If you have more than one ANU Role (ie Staff and Student) then select the most relevant to this trip. If no roles are available, please contact ANU College of Law.

 

Travel Dates
  • Travel Date From: the date you leave home (or date of first visit*)
  • Travel Date To: the date you return home (or date of last visit)
    • If your placement is in the form of a regular visit to a set location (e.g. a fortnightly trip to a prison) use the date of your first visit as “Travel Date From” and your last day as “Travel Date To”
  • Brief Trip Description
    • Briefly, state what you are travelling for.

Examples

  • Attending the LAWS4301 Myanmar Law Clinic in Myanmar for 3 weeks followed by 1 week of private travel.
  • Approved study abroad at the London School of Economics for an overseas course for credit towards my LLB.
  • Undertaking an internship with a law firm in Brisbane.
  • Undertaking an internship in Broome with KCLS for 9 weeks and having a holiday whilst I’m there.
    • Acknowledgement – pre-existing medical conditions
      • If you have a pre-existing medical condition you wish to declare for insurance, please obtain a fit to travel letter from your GP detailing your pre-existing condition has been noted and approval has been given for travel.
      • This letter then needs to be emailed to the ANU Insurance Office who will forward it to CHUBB insurance.office@anu.edu.au.

     

    Purpose of Travel
    • Check any appropriate travel purposes
      • Select ‘Other’ and write the course number as the purpose of travel. (e.g. LAWS4230).
    • Purpose of Travel
      • Put down what is the trip for including the course code, if applicable

    Examples

    • Self-arranged internship in Sydney LAWS4320
    • LAWS4268 Community Law Clinic
    • LAWS4227 Japanese Law and Society in Kyoto/Tokyo
    • LAWS4301 Myanmar Law Clinic
    • Mooting Competition in Japan
    • Study abroad - ACICS LPP
    • Study abroad - London School of Economics summer school for credit etc.

     

    Travel Plan

    This section is to record specific details of your travel plans.

    Travel Segments

    If you are travelling domestically directly to and from one place for one purpose -complete Travel Segment 1 to cover your whole trip.

    If you are travelling overseas OR to a remote region such as the Kimberley, OR you will be in multiple locations – please provide information for each leg; Travel Segment 1, Travel Segment 2 etc.

    Eg. domestic.

    • Travel Segment 1: Canberra to Sydney dates, mode of travel (bus)
    • Travel Segment 2: Sydney to Darwin date, mode of travel (air)
    • Travel Segment 3: Darwin to Kununurra date, mode of travel
    • Travel Segment 4: In Kununurra dates indicating your arrival and departure
    • Travel Segment 5: Kununurra to Darwin date, mode of travel
    • Travel Segment 6, 7, 8 etc…same for return journey.

    Eg. international.

    • Travel Segment 1: Canberra to Singapore
    • Travel Segment 2: Singapore stopover 2 days
    • Travel Segment 3: Singapore to London
    • Travel Segment 4, 5, 6….etc. same for return journey

    If your placement is in the form of a multiple regular visits to a set location (e.g. a fortnightly trip to a prison), complete only Travel Segment 1

    Travel Date From - date of your first visit
    Travel Date To = date of last visit

    If this is the case, please also provide more information under “Mode of Travel.”

     

    Emergency Contact
    • Please enter the most relevant phone and email address for us to contact you while travelling.
    • Under “Other Instructions” feel free to let us know of other means of communication, for example a relevant social media handles, Whatsapp ID, etc.
    • This is also a good opportunity to ensure that your contact details are up to date in ISIS

     

    Travel Budget
    • Funding Source = privately funded (even if you are receiving NCP or OS-HELP funds)
    • Private Travel Funding = estimated Private Funding AUD$ = $0
    • Funding Comments = N/A

     

    Supporting Documentation

    Feel free to include as much relevant information or as many relevant attachments as you like. The College would rather have too much information than not enough.

    You do not have to supply any supporting documentation if not relevant to this travel.

     

    Approving Supervisor

    The Approving Supervisor is not the course convenor. It is a professional staff member in administration (see table below).
    Type in the name; it will show up so you can select it.

    Type of Experience Approving Supervisor

    Internships - LAWS4230/6230
    Self-arranged Internships
    KCLS, DCLS Internships etc
    Clinics
    ACICS,ANIP

    Sok Ho Chong
    Deputy Manager
    Careers and Employability

    Clinics
    Travel linked to a Travel Grant (e.g fellowship)
    College-led overseas courses eg. Kyoto/Alabama/Geneva etc.
    Study Abroad
    Moot Competitions

    Nicolas Sylvestre
    Deputy Manager
    College Student Experience

    Study abroad, including ACICIS/LSE etc. Cross-institutional

    Elaine Ee
    Deputy Manager
    College Education Services

    Not listed and all other

    Nicole King
    College Senior Student and Education Support Manager

     

    Approving Delegate

    The Approving Delegate is either the ANU COL Head of School or the ANU COL Student Administration Manager.
    Type in the name; it will show up so you can select it.

    Type of Experience Approving Delegate
    any Domestic Travel Nicole King
    any International Travel Phillip Tweedie

     

    Updated:  10 August 2015/Responsible Officer:  College General Manager, ANU College of Law/Page Contact:  Law Marketing Team