ANU COLLEGE OF LAW

Finance and HR Unit Turnaround Times

Finance Functions

FUNCTION		RESPONSIBILITY	TURN AROUND TIMES
Accounts Payable	Vendor Creation	F&BS via Law		4 Days
	Payment of Invoices§	Law		5 Days
	Reimbursements	Law		5 Days
	Petty Cash	Law		5 Days
	Withholding*	F&BS via Law		15 Days
Advance Payments	Advance processing	Law		3 Days
	Advance acquittal%	Law		3 Days
Accounts Receivable	Generation of Invoice	Law			5 Days
	Credit notes	F&BS via Law			15 Days
Purchase Cards	Advance Payments	Law			2 Days
	Clearing	Law			5 Days
Receipting	Cheque and EFTPOS	Law			5 Days
	International Cheques	F&BS			15 Days
Journal Entries	Processing/Approval	Law			3 Days
Purchase Orders	Generation of PO	Law			5 Days
	System receipt	Law			1 Days
	PO Payment	Law			4 Days
Q Accounts	Budget Preparation	Law			7 Days
	Budget approval	Law			3 Days
	Creation of account	F&BS			15 Days
	Administration of account	Law			Ongoing
S Accounts (external grants)	Budget Preparation	Law			2 weeks
	Budget checking	Law			5 Days
	Budget approval	Law			3 Days
	Creation of account	F&BS			Grant body approval pending
	Administration of account	Law			Ongoing
S Accounts (ARC)	Budget preparation	Law			10 Days
	Budget checking	Law			5 Days
	Budget approval	Law			3 Days
	Creation of account	F&BS
	Administration	Law			On going
	Auditing	Law
Enquiries	Balances of accounts	Law			2 Days
	Transaction Listings	Law			3 Days
	Payment of Invoices	Law			1 Day
	Procedural Inquiries	Law			1 Day

HR Functions

FUNCTION			RESPONSIBILITY	TURN AROUND TIMES
Recruitment		Request for advertisement- Local #	Law	5 Days
Recruitment		Request for advertisement- Central	Central HR	Advertisement published within 10 working days for external and 5 days for internal
Writing contracts		Fixed-term and standard contracts	Law	10 Days
		Casual contracts	Law	10 Days
		Joint appointments	Central HR
Leave		Annual, personal, LSL	Law	Current Pay Cycle (14 days)
		Leave effecting salary e.g. unpaid leave, LSL at half-pay	Central HR via Law	Current Pay Cycle (14 days)
		OSP	Law	Current Pay Cycle (14 days)
Time sheets			Law	As per time sheet submission dates
OSP		Payment of Allowance Balance in ESP	Law Law	Prior to travel date 2 Days
			Law	2 Days
Prepayments			Central HR via Law
Additional Earnings	Extra Pay for General Staff (115)		Law	As per time sheet submission dates
	Casual Sessional Academic Lump Sum (116)		Law	As per time sheet submission dates
	Additional services for FT and PT only (117)		Law	As per time sheet submission dates
	Overnight Travel Untaxed (180)		Law	As per time sheet submission dates
HR Enquiries	Tax and Super		Central HR
HR Enquiries	Other		Law	2 Days

§ In accordance with payment terms and payment runs.

* A person/entity that has delivered goods or services that is not registered with an ABN or has not completed a ‘Statement by Supplier’ form will have 46.5% of tax withheld on amount owing

% Paperwork for acquittal (receipts) must be delivered to the LAW business office within 15 days from return of travel

# Subject to media cut off dates and central turn around times

Law