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Finance and HR Unit Turnaround Times

Finance Functions

FUNCTION RESPONSIBILITY TURN AROUND TIME
Accounts Payable Vendor creation F&BS via Law 4 days
Payment of Invoices § Law 5 days
Reimbursements Law 5 days
Petty Cash Law 5 days
Withholding * F&BS via Law 15 days
Advance Payments Advance processing Law 3 days
Advance acquittal % Law 3 days
Accounts Receivable Generation of invoice Law 5 days
Credit note F&BS via Law 15 days
Purchase Cards  Advance payments Law 2 days
Clearing Law 5 days
Receipting Cheque & EFTPOS Law 5 days
International cheques F&BS 15 days
Journal Entries Processing/Approval Law 3 days
Purchase Orders   Generation of PO Law 5 days
System receipt Law 1 day
PO Payment Law 4 days
Q Accounts Budget preparation Law 7 days
Budget approval Law 3 days
Creation of account F&BS 15 days
Administration of account Law Ongoing
S Accounts (Incl ARC) Budget preparation Law 2 weeks
Budget checking Law 5 days
Budget approval Law 3 days
Creation of account F&BS Grant body approval pending
Administration Law Ongoing
Auditing Law Ongoing
Enquiries    Balances of accounts Law 2 days
Transaction listings Law 3 days
Payment of invoices Law 1 day
Procedural inquiries Law 1 day

HR Functions

FUNCTION RESPONSIBILITY TURN AROUND TIME
Recruitment  Request for advertisement- Local # Law 5 days
Request for advertisement- Central Central HR  
Preparation of contracts   Fixed term and standard contracts Law 10 days
Casual contracts Law 10 days
Joint appointments Central HR  
Leave Annual, personal, LSL Law Current pay cycle
Leave effecting salary (unpaid, LSL at half pay) Central HR via Law Current pay cycle
OSP Law Current pay cycle
Time sheets   Law As per time sheet submission dates
OSP Payment of allowance Law Current pay cycle
Balance from ESP Law 2 days
Prepayments   Central HR via Law  
Additional Earnings    General Staff (115) Law As per time sheet submission dates
Casual Staff (116) Law As per time sheet submission dates
Additional services (117) Law As per time sheet submission dates
Overnight travel (180) Law As per time sheet submission dates
HR Enquiries  Tax and super Central HR  
Other Law 2 days

§ In accordance with payment terms and payment runs.

* A person/entity that has delivered goods or services that is not registered with an ABN or has not completed a ‘Statement by Supplier’ form will have 46.5% of tax withheld on amount owing

% Paperwork for acquittal (receipts) must be delivered to the LAW business office within 15 days from return of travel

# Subject to media cut off dates and central turn around times

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