ANU COLLEGE OF LAW

Finance and HR Unit Turnaround Times

Finance Functions

FUNCTION		RESPONSIBILITY	TURN AROUND TIME
Accounts Payable	Vendor creation	F&BS via Law	4 days
	Payment of Invoices §	Law	5 days
	Reimbursements	Law	5 days
	Petty Cash	Law	5 days
	Withholding *	F&BS via Law	15 days
Advance Payments	Advance processing	Law	3 days
Advance Payments	Advance acquittal %	Law	3 days
Accounts Receivable	Generation of invoice	Law	5 days
Accounts Receivable	Credit note	F&BS via Law	15 days
Purchase Cards	Advance payments	Law	2 days
Purchase Cards	Clearing	Law	5 days
Receipting	Cheque & EFTPOS	Law	5 days
Receipting	International cheques	F&BS	15 days
Journal Entries	Processing/Approval	Law	3 days
Purchase Orders	Generation of PO	Law	5 days
	System receipt	Law	1 day
	PO Payment	Law	4 days
Q Accounts	Budget preparation	Law	7 days
	Budget approval	Law	3 days
	Creation of account	F&BS	15 days
	Administration of account	Law	Ongoing
S Accounts (Incl ARC)	Budget preparation	Law	2 weeks
	Budget checking	Law	5 days
	Budget approval	Law	3 days
	Creation of account	F&BS	Grant body approval pending
	Administration	Law	Ongoing
	Auditing	Law	Ongoing
Enquiries	Balances of accounts	Law	2 days
	Transaction listings	Law	3 days
	Payment of invoices	Law	1 day
	Procedural inquiries	Law	1 day

HR Functions

FUNCTION		RESPONSIBILITY	TURN AROUND TIME
Recruitment	Request for advertisement- Local #	Law	5 days
Recruitment	Request for advertisement- Central	Central HR
Preparation of contracts	Fixed term and standard contracts	Law	10 days
	Casual contracts	Law	10 days
	Joint appointments	Central HR
Leave	Annual, personal, LSL	Law	Current pay cycle
	Leave effecting salary (unpaid, LSL at half pay)	Central HR via Law	Current pay cycle
	OSP	Law	Current pay cycle
Time sheets		Law	As per time sheet submission dates
OSP	Payment of allowance	Law	Current pay cycle
OSP	Balance from ESP	Law	2 days
Prepayments		Central HR via Law
Additional Earnings	General Staff (115)	Law	As per time sheet submission dates
	Casual Staff (116)	Law	As per time sheet submission dates
	Additional services (117)	Law	As per time sheet submission dates
	Overnight travel (180)	Law	As per time sheet submission dates
HR Enquiries	Tax and super	Central HR
HR Enquiries	Other	Law	2 days

§ In accordance with payment terms and payment runs.

* A person/entity that has delivered goods or services that is not registered with an ABN or has not completed a ‘Statement by Supplier’ form will have 46.5% of tax withheld on amount owing

% Paperwork for acquittal (receipts) must be delivered to the LAW business office within 15 days from return of travel

# Subject to media cut off dates and central turn around times