Finance
Procedures
Accounts Payable
Payment of Invoices
This procedure outlines the process
for the payment of tax invoices.
Reimbursements
This procedure outlines the process
for claiming reimbursements for expenses incurred.
Advance Payment of Expenses
This procedure outlines the process
for the advance payment of expenses (conference fees, ordering books online)
and the ordering of cabcharge vouchers.
Courier
Dispatch Request
This procedure outlines the process for requesting the use of a courier dispatch
service.
Accounts Receivable
Request
for Invoice
This procedure
outlines the process for raising an invoice.
Receipting
Receipting is processed every Tuesday. The payment methods accepted
are Mastercard, Visa, cheque and money order. Please ensure that all receipting
is accompanied by a Request
for Receipt form and, in the case of a credit card payment, that a signature
is present.
Ledger and Transfers
Journals
Journals are a method of internally transferring funds between one
ANU account and another. To successfully transfer money between two accounts
we will need to be advised of the accounts to be debited (only Law accounts)
and credited, supporting documentation of the transfer and a contact name for
both accounts. Typically, a memo is provided with attached documentation.
Ledger
Enquiries and Reports
This procedure outlines the enquiries and reports available for
Q, R & S accounts.
Staff Allowance
Staff
Allowance Procedure
This procedure
outlines the basic principles of the staff allowance and its permitted use.
If you require a current balance
of your staff allowance please email Finance
and HR Unit.
Understanding
a Financial Management Report
This document provides information on how to read and interpret
the end of period financial management report.
Establishment
and Administration of S Accounts
This procedure outlines the process for applying, accepting and
administering S accounts (including ARC and sponsored research).
Establishment
and Administration of External Consultancies (Q Accounts)
This procedure outlines the process for applying for, accepting
and administering Q accounts (including consultancies, contract research, donations
and the sale of goods and services).
Purchasing
Petty Cash
A limited petty cash service is available from the Services Office. A maximum
amount of $50 for each claim applies and a receipt and charge code should be
provided with the Claim
for Reimbursement- Petty Cash form.
The following transactions are excluded
from petty cash:
- cashing of cheques
- temporary loans
- prepayment of goods and services
- allowances or payments for personal
services
- payment of creditors' accounts
Purchase Cards
Some staff members hold ANU Purchasing Cards. All ANU Purchase Card Holders
must adhere to the rules and regulations set out in the following documents:
Card Holder Responsibilities
The National
'Conditions of Use' of an ANU Visa Purchase Card
Purchase Card Holder
Agreement
Purchase
Orders
This procedure outlines the process for raising and dispatching purchase orders.
Tax
GST
The Goods and Services
Tax is an indirect, broad-based consumption tax levied at 10 percent and applies
to goods and services received and supplied. Further information on GST can
be found in the Finance
and Business manual.
FBT
Fringe benefits tax (FBT) is a Commonwealth tax levied on non-salary
type benefits provided by employers to employees. This tax typically applies
to entertainment (meals), phone, internet useage and uniform purchases. Where
tax invoices, purchase card receipts or reimbursements are presented to the
Finance and HR Unit for payment for these items, an FBT declaration form must
be attached. The FBT declaration forms are:
FBT
Entertainment Form
FBT
Phone Declaration
FBT
Internet Declaration
Expense
Payment Declaration Form
FBT can also apply to travel, where a portion of 60% or more is for recreational
purposes. This is determined on the personal travel declaration section of the
Approval to Travel
form, and the Private
Travel FBT Calculator.
Where FBT does apply it will be calculated at 100% of the taxable amount. This
tax amount will then be charged to the account nominated.
Withholding Tax
Withholding Tax (of 46.5%) will apply
to all vendors that do not provide an ABN. In certain circumstances a Statement
by Supplier form can be completed and withholding tax will not apply. Further
information can be found at Finance
and Business Services.
ANU ABN
The Australian Business Number for the Australian National University
is 52 234 063 906.
